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Finance and Administration Events

June 15 - July 14, 2019

Monday, June 17

Year End Calendar Event

Last day to request budget modifications for construction projects

 
Year End Calendar Event

All goods ordered and received by departments must be received in OMNI, and invoice received in Nolij, to ensure payment in FY19 other than payroll.

 
Year End Calendar Event

Last day for travel cash advances to be applied to expense reports and reconciled for travel ending in FY19.

 
Year End Calendar Event

Last day for selling Auxiliaries using OMNI AR/Billing to submit requests for customer additions/changes to ensure processing in time for June billing.

 
Year End Calendar Event

Last day to receive requests for foreign EFTs and drafts to ensure payment by year-end

 
Year End Calendar Event

Last day to request Employee Advance reimbursements and payments

 
Year End Calendar Event

Last day to submit Stop Payment Forms for year-end processing.

 
Year End Calendar Event

Payroll Operations confirms payroll for PPE 6/13/19.

 
Year End Calendar Event

Last day to fix budget errors on vouchers with budget check errors. If not fixed, the voucher will be deleted and will need to be re-entered in the new year.

 
Year End Calendar Event

Standard use of Pcard still available through year end.

 
Year End Calendar Event

Last download of electronic invoices for the fiscal year.

 
Year End Calendar Event

Last day to submit new, approved electronic Payment Request Form for closed purchase orders to A/P to ensure payment before year-end (PO# required on form)

 
Year End Calendar Event

Last day for travel expense refunds to be applied in the current fiscal year.

 
Year End Calendar Event

Last day for departments to submit Capital Property Change or Accountability Release form to ensure OMNI Asset Management is updated for capital assets.

 
Year End Calendar Event

Last day to submit invoices on POs (Encumbered) to ensure payment before year end. (Item must be receipted in OMNI for Accounts Payable to perform their...

 
Year End Calendar Event

Travel security for Requests, Cash Advances and Expense Reports will be turned off for departments at 5:00 PM. Concur Travel booking will remain open during...

 
Year End Calendar Event

Last day to submit invoices for construction projects to Accounting & Reporting Services (does not include ITS invoices, which must be submitted to Auxiliary...

 
Year End Calendar Event

Last day to receive and process unencumbered payments, including spreadsheet uploads and encumbered payments (nonblanket) on POs not yet closed

 
Year End Calendar Event

Last day to process Requests for trips to be completed prior to 6/30/19. All fully approved Requests in valid budget status that have not been applied to...

 
Concur - One-on-One (Open Lab)

Open lab to answer questions and provide support. Additional Resources: http://controller.vpfa.fsu.edu/concur

Allies & SafeZones 101 (PDSZ01-0098)

The Allies and Safe Zones 101 workshop is a basic training in allyship and contemporary LGBTQ issues. Please visit sga.fsu.edu/safe_zone for more...

Tuesday, June 18

Year End Calendar Event

Last day to submit payroll EFT reversals. (Service ticket/case must be received by COB Tuesday, 6/18)

 
I-9 Guardian and E-Verify (COI92-0063)

This class offers an in-depth look at the I-9 Process including how to properly complete the I-9 Form, how to navigate the Guardian software, how to complete...

Summer Garden Workdays

Join us this summer for our summer garden workdays! Learn about the best plants to plant in the Tallahassee summer and how to garden organically. See you...

BI Power User: Term Statistics (BITS1-0003)

The first in a series targeted to BI power users, this course presents BI (Business Intelligence) and the Term Statistics subject area. In a hands-on...

Wednesday, June 19

Year End Calendar Event

Last day to submit journal entries/transfers (including non-Payroll spreadsheet journal uploads) in order to ensure entry in FY19.

 
Year End Calendar Event

Last day for Proxies to approve transactions for the file dated 6/14/2019

 
Microsoft Excel II (PDXLS2-0038)

Microsoft Excel II is designed for an intermediate user who is already familiar with basic formulas and functions (such as SUM and AVERAGE). This class...

Working with You is Killing Me - CSDDP1-0048

This workshop focuses on the importance of interpersonal relationships with your co-workers and how to mitigate destructive patterns they, and you, may...

Thursday, June 20

Year End Calendar Event

Auxiliaries using OMNI AR/Billing notify Auxiliary Accounting if they expect to have pending charges on internal, auxiliary POs within expected PO Roll...

 
Year End Calendar Event

Last day to enter and departmentally approve ePRF unencumbered requests

 
Bike Ride to Black Dog Cafe on Railroad Square

Join us for Summer Welcome Week with a bike ride to Railroad Square to get coffee at Black Dog Cafe! We will be leaving from the Integration Statue at 10AM!

Summer Garden Workdays

Join us this summer for our summer garden workdays! Learn about the best plants to plant in the Tallahassee summer and how to garden organically. See you...

BI Power Users:  Class Enrollment (BICE2-0003)

The second in a series targeted to BI power users, the Class Enrollment subject area contains data relating to classes and the primary instructors and...

Friday, June 21

Year End Calendar Event

Last day to submit A/R charges to the Student Central Accounts Receivable for end of year processing

 
Year End Calendar Event

Blankets may be used through their end date and no later. An invoice and receipts should be requested from the Supplier as soon as possible. Blankets will...

 
Year End Calendar Event

Last day for Auxiliaries using OMNI AR/Billing to credit/rebill unpaid internal invoices for processing in FY19 (no later than 12:00 noon)

 
Year End Calendar Event

Last day for Auxilairies using OMNI AR/Billing to add invoices for processing in FY19 (no later than 12:00 noon). Review Pre-AP Check query and contact...

 
Year End Calendar Event

Requisitions and Change Order requests not in approved status by 5:00 pm will be cancelled and the requester must create a new requisition in the next fiscal...

 
Year End Calendar Event

Last day for departments to submit change request forms to reduce or cancel items except for requests to close POs. Any requests that come in after this day...

 

Monday, June 24

Year End Calendar Event

June 2019 ITS Invoices processed and distributed. Any remaining charges for FY 18/19 after this date will be processed in July 2019.

 
Year End Calendar Event

Off cycle for PPE 6/13/19 (paycheck dated 6/21/19) will close on Monday, 6/24. Service cases MUST be submitted by 10:30 a.m. on Monday to be processed. All...

 
Year End Calendar Event

Pre-entry window for all FY20 requisitions opens (maintenance orders, internal auxiliary requisitions, and SpearMart orders).

 
Year End Calendar Event

Expense Reports may remain in any status during year-end shutdown if not completely processed for payment. Concur Expense Reports will be available for...

 
Year End Calendar Event

Auxiliary AR/Billing Bill Cycle begins.

 
Finding the Right Candidate (LSIT01-0046)

Formerly Interview Techniques Training. Learn effective interviewing skills and techniques to be able to select the best candidate for your...

Internal Requisition Work Session  (BTAUX1-0028)

This course is for departmental users responsible for entering, approving, or managing internal auxiliary requisitions/purchase orders. Attend these work...

Tuesday, June 25

Year End Calendar Event

Auxiliary AR/Billing Cycle concludes.

 
Year End Calendar Event

After completion of Auxiliary Bill Cycle, Auxiliary Accounting begins closing internal, auxiliary POs and cleaning up roll population. Internal ITS...

 
Internal Requisition Work Session  (BTAUX1-0029)

This course is for departmental users responsible for entering, approving, or managing internal auxiliary requisitions/purchase orders. Attend these work...

Workplace Accidents:  Prevention and Maintenance (COWA01-0037)

Workplace Accidents: Prevention & Management class examines precautionary steps that can be taken to reduce the risk of accidents occurring on the job....

Summer Garden Workdays

Join us this summer for our summer garden workdays! Learn about the best plants to plant in the Tallahassee summer and how to garden organically. See you...

Wednesday, June 26

Year End Calendar Event

Pre-entry window for FY20 requisitions ends at 5:00 PM and requester and non-procurement buyer roles will be temporarily suspended. Access will be restored...

 
Year End Calendar Event

Last day Procurement Services will process approved FY19 requisitions to purchase orders that were approved by 6/21/2019. Contact Procurement Services for...

 
Year End Calendar Event

Last day to ensure departmental deposits & corrections will be posted to the 2019 fiscal year.

 
Internal Requisition Work Shop (BTAUX1-0030)

This course is for departmental users responsible for entering, approving, or managing internal auxiliary requisitions/purchase orders. Attend these work...

MyFSU BI Analytics (BTBIA1-0035)

This course is designed to help users learn how to create a basic financial analysis and edit existing Dashboard reports in myFSU BI. Registration and...

Thursday, June 27

Year End Calendar Event

Last day to process FY19 budget transfers

 
Microsoft Excel III (PDXLS3-0002)

Microsoft Excel III is designed for an advanced Excel user who is already familiar with intermediate formulas and functions (such as VLOOKUP and Pivot...

Summer Garden Workdays

Join us this summer for our summer garden workdays! Learn about the best plants to plant in the Tallahassee summer and how to garden organically. See you...

ADA:  Understanding the Americans with Disabilities Act (COADA2-0039)

Learn how to navigate through the minefields of employment law by examining issues related to Disability Law at the Federal, State, and University Policy...

Friday, June 28

Year End Calendar Event

Selling auxiliaries provide list of pending/ongoing charges to Auxiliary Accounting for PO association

 
Year End Calendar Event

OMNI Financials will be unavailable beginning at noon

 
Year End Calendar Event

Departments count cash on hand and not deposited by year-end (this does not include petty cash funds)

 
Year End Calendar Event

Departments complete inventory of goods available for resale

 
Bridging Cultures III - Managing Intercultural Conflict (BCMIC1-0019)

Managing Intercultural Conflict - This workshop will introduce participants to various styles of intercultural conflict management and negotiation processes....

Allies & Safe Zones 201: Trans Ally (PDS201-0017)

Allies & Safe Zones 201: Trans Ally is a two-hour training that will engage participants in understanding trans identities, gender variance, socialized...

Monday, July 1

Year End Calendar Event

All regular processes related to AR/Billing resume, including bill entry and interfacing, customer updates, deposits/payment application, etc.

 
Year End Calendar Event

Student Business Services will hold processing receipts dated FY20 until open

 
Year End Calendar Event

For applicable E&G, Designated, Auxiliary, FSUS, and Foundation funds, annual operating budgets booked in OMNI-FI.

 
Year End Calendar Event

Travel resumes business as normal.

 
Year End Calendar Event

Grace period emails will resume and all PCard processes will resume for FY 2020.

 
Year End Calendar Event

Accounts Payable resumes full ability to process vouchers - encumbered and unencumbered.

 
Year End Calendar Event

Daily Pcard files from 6/17/19 thru 7/1/19 will be available for processing by proxies. No email to remind to approve these transactions will be sent. No...

 
Year End Calendar Event

Departments resume ability to enter and approve ePRF unencumbered requests.

 
Year End Calendar Event

Procurement Services to resume normal processing of all Spearmart POs including change orders

 
Year End Calendar Event

Auxiliaries using OMNI AR/Billing begin associating POs with their ongoing and outstanding charges for billing in FY20.

 
Year End Calendar Event

Departments can begin submitting requisitions in the new year, tentatively.

 
Year End Calendar Event

Auxiliary Accounting to resume normal processing of all internal POs including internal change orders

 
Year End Calendar Event

SpearMart, OMNI Financials, and myFSU BI reports based on OMNI Financials should be back up no later than 7:00 AM.

 
Year End Calendar Event

Process eSettlement invoices after 6/17/2019.

 
Campus Connect New User Training (SCCCT1-0005)

This workshop serves as an introduction for advisors and undergraduate staff to the Campus Connect platform. This session covers the general layout and...

Embracing Diversity (CODIV2-0044)

Embracing Diversity: Diversity, Inclusion & Compliance. The objectives of this training are to provide employees with knowledge and resources to create...

Tuesday, July 2

Year End Calendar Event

Auxiliary Accounting submits external/component unit statements as of today's date.

 
Year End Calendar Event

Buying departments must have all Postal Services internal Blanket POs in place for ongoing and/or outstanding auxiliary charges for OBS Postal Services.

 
Summer Garden Workdays

Join us this summer for our summer garden workdays! Learn about the best plants to plant in the Tallahassee summer and how to garden organically. See you...

Concur - One-on-One (Open Lab)

Open lab to answer questions and provide support. Additional Resources: http://controller.vpfa.fsu.edu/concur

Thursday, July 4

Summer Garden Workdays

Join us this summer for our summer garden workdays! Learn about the best plants to plant in the Tallahassee summer and how to garden organically. See you...

Monday, July 8

Year End Calendar Event

Final FY20 Inventory Completion Deadline Schedule will be posted on Controller's Website.

 

Tuesday, July 9

Travel Expense & T-Card (BTTE03-0074)

This course trains travel representatives, Travel Card holders and approvers in the fundamentals of FSU's Travel policy and how to apply it when processing...

Spirion Training

Information Technology Services (ITS) is offering a chance to learn how to use Spirion software, formerly known as Identity Finder, to all faculty and staff....

Summer Garden Workdays

Join us this summer for our summer garden workdays! Learn about the best plants to plant in the Tallahassee summer and how to garden organically. See you...

Wednesday, July 10

Year End Calendar Event

Buying departments must have all internal blanket PO in place for ongoing and/or outstanding auxiliary charges for all onboarded auxiliaries. Selling...

 
Property Training (BTPT02-0021)

This course is designed for departmental Property Managers, Property Custodians and departmental financial representatives who are seeking credit for the...

Thursday, July 11

eTime for Dept Reps & Supervisors (BTTL01-0092)

This course focuses on training end-users on how to successfully use Manager Self-Service for Time & Labor. Participants will learn how to report time for...

Summer Garden Workdays

Join us this summer for our summer garden workdays! Learn about the best plants to plant in the Tallahassee summer and how to garden organically. See you...

Friday, July 12

Bridging Cultures IV - Developing Global Competence & Lessons Learned (BCDGC1-0014)

Developing Global Competence & Lessons Learned This session will address the process of becoming more globally competent through the 6 stage developing...

Records Management (CORMT1-0028)

Available to all FSU employees. This course is highly recommended for individuals who are responsible for managing and maintaining records, including, but...

June 15 - July 14, 2019