Monday, June 24
June 2019 ITS Invoices processed and distributed. Any remaining charges for FY 18/19 after this date will be processed in July 2019.
Off cycle for PPE 6/13/19 (paycheck dated 6/21/19) will close on Monday, 6/24. Service cases MUST be submitted by 10:30 a.m. on Monday to be processed. All...
Pre-entry window for all FY20 requisitions opens (maintenance orders, internal auxiliary requisitions, and SpearMart orders).
Expense Reports may remain in any status during year-end shutdown if not completely processed for payment. Concur Expense Reports will be available for...
Auxiliary AR/Billing Bill Cycle begins.
Tuesday, June 25
After completion of Auxiliary Bill Cycle, Auxiliary Accounting begins closing internal, auxiliary POs and cleaning up roll population. Internal ITS...
Auxiliary AR/Billing Cycle concludes.
Wednesday, June 26
Pre-entry window for FY20 requisitions ends at 5:00 PM and requester and non-procurement buyer roles will be temporarily suspended. Access will be restored...
Last day Procurement Services will process approved FY19 requisitions to purchase orders that were approved by 6/21/2019. Contact Procurement Services for...
Thursday, June 27
Last day to process FY19 budget transfers
Last day to ensure departmental deposits & corrections will be posted to the 2019 fiscal year.
Friday, June 28
Selling auxiliaries provide list of pending/ongoing charges to Auxiliary Accounting for PO association
OMNI Financials will be unavailable beginning at noon
Departments count cash on hand and not deposited by year-end (this does not include petty cash funds)
Departments complete inventory of goods available for resale
Monday, July 1
Travel resumes business as normal.
For applicable E&G, Designated, Auxiliary, FSUS, and Foundation funds, annual operating budgets booked in OMNI-FI.
Accounts Payable resumes full ability to process vouchers - encumbered and unencumbered.
Daily Pcard files from 6/17/19 thru 7/1/19 will be available for processing by proxies. No email to remind to approve these transactions will be sent. No...
Departments resume ability to enter and approve ePRF unencumbered requests.
Procurement Services to resume normal processing of all Spearmart POs including change orders
Auxiliaries using OMNI AR/Billing begin associating POs with their ongoing and outstanding charges for billing in FY20.
Departments can begin submitting requisitions in the new year, tentatively.
Auxiliary Accounting to resume normal processing of all internal POs including internal change orders
SpearMart, OMNI Financials, and myFSU BI reports based on OMNI Financials should be back up no later than 7:00 AM.
Process eSettlement invoices after 6/17/2019.
All regular processes related to AR/Billing resume, including bill entry and interfacing, customer updates, payment application, etc.
Student Business Services will hold processing receipts dated FY20 until open
Grace period emails will resume and all PCard processes will resume for FY 2020.
Tuesday, July 2
Buying departments must have all Postal Services internal Blanket POs in place for ongoing and/or outstanding auxiliary charges for OBS Postal Services.
Auxiliary Accounting submits external/component unit statements as of today's date.
Monday, July 8
Final FY20 Inventory Completion Deadline Schedule will be posted on Controller's Website.
Wednesday, July 10
Buying departments must have all internal blanket PO in place for ongoing and/or outstanding auxiliary charges for all onboarded auxiliaries. Selling...