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Finance and Reporting Services Events

June 15 - July 14, 2019

Monday, June 17

Year End Calendar Event

Last day to process Requests for trips to be completed prior to 6/30/19. All fully approved Requests in valid budget status that have not been applied to...

 
Year End Calendar Event

Last day to request budget modifications for construction projects

 
Year End Calendar Event

All goods ordered and received by departments must be received in OMNI, and invoice received in Nolij, to ensure payment in FY19 other than payroll.

 
Year End Calendar Event

Last day for travel cash advances to be applied to expense reports and reconciled for travel ending in FY19.

 
Year End Calendar Event

Last day for selling Auxiliaries using OMNI AR/Billing to submit requests for customer additions/changes to ensure processing in time for June billing.

 
Year End Calendar Event

Last day to receive requests for foreign EFTs and drafts to ensure payment by year-end

 
Year End Calendar Event

Last day to request Employee Advance reimbursements and payments

 
Year End Calendar Event

Last day to submit Stop Payment Forms for year-end processing.

 
Year End Calendar Event

Payroll Operations confirms payroll for PPE 6/13/19.

 
Year End Calendar Event

Last day to fix budget errors on vouchers with budget check errors. If not fixed, the voucher will be deleted and will need to be re-entered in the new year.

 
Year End Calendar Event

Standard use of Pcard still available through year end.

 
Year End Calendar Event

Last download of electronic invoices for the fiscal year.

 
Year End Calendar Event

Last day to submit new, approved electronic Payment Request Form for closed purchase orders to A/P to ensure payment before year-end (PO# required on form)

 
Year End Calendar Event

Last day for travel expense refunds to be applied in the current fiscal year.

 
Year End Calendar Event

Last day for departments to submit Capital Property Change or Accountability Release form to ensure OMNI Asset Management is updated for capital assets.

 
Year End Calendar Event

Last day to submit invoices on POs (Encumbered) to ensure payment before year end. (Item must be receipted in OMNI for Accounts Payable to perform their...

 
Year End Calendar Event

Travel security for Requests, Cash Advances and Expense Reports will be turned off for departments at 5:00 PM. Concur Travel booking will remain open during...

 
Year End Calendar Event

Last day to submit invoices for construction projects to Accounting & Reporting Services (does not include ITS invoices, which must be submitted to Auxiliary...

 
Year End Calendar Event

Last day to receive and process unencumbered payments, including spreadsheet uploads and encumbered payments (nonblanket) on POs not yet closed

 

Tuesday, June 18

Year End Calendar Event

Last day to submit payroll EFT reversals. (Service ticket/case must be received by COB Tuesday, 6/18)

 

Wednesday, June 19

Year End Calendar Event

Last day to submit journal entries/transfers (including non-Payroll spreadsheet journal uploads) in order to ensure entry in FY19.

 
Year End Calendar Event

Last day for Proxies to approve transactions for the file dated 6/14/2019

 

Thursday, June 20

Year End Calendar Event

Auxiliaries using OMNI AR/Billing notify Auxiliary Accounting if they expect to have pending charges on internal, auxiliary POs within expected PO Roll...

 
Year End Calendar Event

Last day to enter and departmentally approve ePRF unencumbered requests

 

Friday, June 21

Year End Calendar Event

Last day for departments to submit change request forms to reduce or cancel items except for requests to close POs. Any requests that come in after this day...

 
Year End Calendar Event

Last day to submit A/R charges to the Student Central Accounts Receivable for end of year processing

 
Year End Calendar Event

Blankets may be used through their end date and no later. An invoice and receipts should be requested from the Supplier as soon as possible. Blankets will...

 
Year End Calendar Event

Last day for Auxiliaries using OMNI AR/Billing to credit/rebill unpaid internal invoices for processing in FY19 (no later than 12:00 noon)

 
Year End Calendar Event

Last day for Auxilairies using OMNI AR/Billing to add invoices for processing in FY19 (no later than 12:00 noon). Review Pre-AP Check query and contact...

 
Year End Calendar Event

Requisitions and Change Order requests not in approved status by 5:00 pm will be cancelled and the requester must create a new requisition in the next fiscal...

 

Monday, June 24

Year End Calendar Event

June 2019 ITS Invoices processed and distributed. Any remaining charges for FY 18/19 after this date will be processed in July 2019.

 
Year End Calendar Event

Off cycle for PPE 6/13/19 (paycheck dated 6/21/19) will close on Monday, 6/24. Service cases MUST be submitted by 10:30 a.m. on Monday to be processed. All...

 
Year End Calendar Event

Pre-entry window for all FY20 requisitions opens (maintenance orders, internal auxiliary requisitions, and SpearMart orders).

 
Year End Calendar Event

Expense Reports may remain in any status during year-end shutdown if not completely processed for payment. Concur Expense Reports will be available for...

 
Year End Calendar Event

Auxiliary AR/Billing Bill Cycle begins.

 

Tuesday, June 25

Year End Calendar Event

Auxiliary AR/Billing Cycle concludes.

 
Year End Calendar Event

After completion of Auxiliary Bill Cycle, Auxiliary Accounting begins closing internal, auxiliary POs and cleaning up roll population. Internal ITS...

 

Wednesday, June 26

Year End Calendar Event

Pre-entry window for FY20 requisitions ends at 5:00 PM and requester and non-procurement buyer roles will be temporarily suspended. Access will be restored...

 
Year End Calendar Event

Last day Procurement Services will process approved FY19 requisitions to purchase orders that were approved by 6/21/2019. Contact Procurement Services for...

 
Year End Calendar Event

Last day to ensure departmental deposits & corrections will be posted to the 2019 fiscal year.

 

Thursday, June 27

Year End Calendar Event

Last day to process FY19 budget transfers

 

Friday, June 28

Year End Calendar Event

Selling auxiliaries provide list of pending/ongoing charges to Auxiliary Accounting for PO association

 
Year End Calendar Event

OMNI Financials will be unavailable beginning at noon

 
Year End Calendar Event

Departments count cash on hand and not deposited by year-end (this does not include petty cash funds)

 
Year End Calendar Event

Departments complete inventory of goods available for resale

 

Monday, July 1

Year End Calendar Event

SpearMart, OMNI Financials, and myFSU BI reports based on OMNI Financials should be back up no later than 7:00 AM.

 
Year End Calendar Event

Process eSettlement invoices after 6/17/2019.

 
Year End Calendar Event

All regular processes related to AR/Billing resume, including bill entry and interfacing, customer updates, deposits/payment application, etc.

 
Year End Calendar Event

Student Business Services will hold processing receipts dated FY20 until open

 
Year End Calendar Event

For applicable E&G, Designated, Auxiliary, FSUS, and Foundation funds, annual operating budgets booked in OMNI-FI.

 
Year End Calendar Event

Travel resumes business as normal.

 
Year End Calendar Event

Grace period emails will resume and all PCard processes will resume for FY 2020.

 
Year End Calendar Event

Accounts Payable resumes full ability to process vouchers - encumbered and unencumbered.

 
Year End Calendar Event

Daily Pcard files from 6/17/19 thru 7/1/19 will be available for processing by proxies. No email to remind to approve these transactions will be sent. No...

 
Year End Calendar Event

Departments resume ability to enter and approve ePRF unencumbered requests.

 
Year End Calendar Event

Procurement Services to resume normal processing of all Spearmart POs including change orders

 
Year End Calendar Event

Auxiliaries using OMNI AR/Billing begin associating POs with their ongoing and outstanding charges for billing in FY20.

 
Year End Calendar Event

Departments can begin submitting requisitions in the new year, tentatively.

 
Year End Calendar Event

Auxiliary Accounting to resume normal processing of all internal POs including internal change orders

 

Tuesday, July 2

Year End Calendar Event

Auxiliary Accounting submits external/component unit statements as of today's date.

 
Year End Calendar Event

Buying departments must have all Postal Services internal Blanket POs in place for ongoing and/or outstanding auxiliary charges for OBS Postal Services.

 

Monday, July 8

Year End Calendar Event

Final FY20 Inventory Completion Deadline Schedule will be posted on Controller's Website.

 

Wednesday, July 10

Year End Calendar Event

Buying departments must have all internal blanket PO in place for ongoing and/or outstanding auxiliary charges for all onboarded auxiliaries. Selling...

 

June 15 - July 14, 2019